Promote Your Club or Event
We want to help you promote your Science Fiction/Fantasy/Horror-related club or event!
Here are three options:
Option 1: Static Club Display
You can create a display board for placement in the Static
Display Area. The displays will be arranged on tables in the
public conference space outside of the Function Rooms. There
is no charge to place a static display. See Static Club
Display Guidelines below. Please contact the
Hotel Liaison
if you are interested in placing a display.
Option 2: Club Table
If you want a table to yourself that you'd like to staff with
a club member to answer questions and/or sell stuff, you can
reserve a Club Table. These tables will also be in the public
area outside of the Function Rooms. See the Club Table
Guidelines below. You may reserve a Staffed Club Table for
$20. Please contact the
Hotel Liaison
if you are interested in reserving a Club Table.
Option 3: Dealers Room Table
If you're selling and/or displaying a lot of stuff, and prefer
to be in an area that is secured after hours, reserve a table
in the Dealers Room by contacting the
Dealers Room Coordinator.
Static Club Display Guidelines
Please contact the
Hotel Liaison
if you are interested in placing a display.
- Displays should be available and ready to be set up by 12:00 noon on Friday
- Displays should be appropriate for all ages
- Displays should be free-standing for placement on tables provided by ApolloCon.
- Displays should not exceed a foot print of 48" x 30"
- Displays must be lettered professionally. Calligraphy and computer printed labels are ideal.
- Display placement will be determined by the ApolloCon staff. Please notify a conference staff member before moving your display.
- The display area is in an unsecured public area outside the Function Rooms. Please do not include fragile items or items of value in the display. ApolloCon is not responsible for lost, stolen or damaged displays.
- Displays will have no access to AC power.
- Music and sound effects, if provided, must have an adjustable, clearly labeled volume control and on/off switch.
- Displays should be removed from the event space on Sunday. Displays not removed during the conference tear-down are subject to disposal.
- Displays that do not follow the guidelines are subject to removal or modification by ApolloCon staff.
Recommendations for club displays:
- Prominently include your club name, general location of activities, website, and pictures and text to explain what you do.
- Include flyers or pamphlets in attached pockets or on the table in front of the display.
- Attach assorted decorations to make your display eye-catching and notable.
- Include a sign up sheet for people to join, or ask for more information.
- A standard size base form for the display is a free
standing project display board. (Texas Art Supply:
Item # 4019000)
or a Swing Box 3-D Display board. (Texas Art Supply:
Item # 1290010),
as shown here:
Club Table Guidelines
Please contact the
Hotel Liaison
if you are interested in reserving a club table.
- Signs and displays at Club Tables should be appropriate for all ages.
- Signs and displays at Club Tables must be lettered
professionally. Calligraphy and computer printed labels
are ideal.
- The Club Tables are in an unsecured public area outside
the Function Rooms. Please do not leave fragile items or
items of value on the Club Tables. ApolloCon is not
responsible for lost, stolen or damaged items.
- Displays will have no access to AC power.
- Music and sound effects, if provided, must have an
adjustable, clearly labled volume control and on/off switch.
- Signs and displays at Club Tables should be removed
from the event space on Sunday. Items not removed during
the conference tear-down are subject to disposal.
Programming and guests subject to change without notice
